Frequently Asked Questions

The Intra-Africa Academic Mobility Scholarship Programme is a cooperation and mobility programme in the area of higher education, implemented by the Education, Audio-visual and Culture Executive Agency (EACEA). It promotes cooperation between higher education institutions (HEIs) and supports mobility in Africa, the Caribbean and the Pacific (ACP) regions. The programme aims to increase access to quality education that will encourage and enable ACP students to undertake postgraduate studies, and to promote student retention in the region along with mobility of staff (academic and administrative), while increasing the competitiveness and attractiveness of the institutions themselves.

If you are a student, the home institution is the one where you have obtained your diploma or degree, which endows your eligibility to apply to the HEED-Africa project. If you are a teacher or a staff member, the home institution is the one where you work as a full-time member of staff.

The host institution is the partner institution where the applicant has appliedto in order to develop his/her study/work programme within the HEED-Africa project.

Target Groups are defined by the European Commission Agency responsible for the Intra Africa Project management. The partnership is responsible for assuring the respect for these definitions. In order to decrease the chance of error by the applicants, the coordination has defined a group of questions addressed to the applicants immediately prior to completing the online application form. The answers to those questions will determine which Target Group the applicant belongs to. 

Target Group I: To be enrolled, be registered/admitted or have obtained a degree or equivalent or work as a full time in one of the partner institutions of the HEED-Africa project at the time of application.

  • Master mobility: Applicants for master mobility must be registered/admitted or have a degree or equivalent to one of the partner institutions of the partnership and have its formal support for the application.
  • PhD mobility: PhD students going to undertake a mobility period must be enrolled as regular students in a PhD programme in one of the partner institutions of the partnership in a field of study related to one of the fields of study available in the host institution and have their formal support for the application.
  • Academic staff: Applicants currently working as a full-time academic member staff (e.g., Professor) with a verifiable full-time contract in one of the partner institutions of the partnership supporting their application.
  • Administrative staff: Applicants currently working asa full time non-academic member of staff (e.g., Managers, Senior Administrators) with a verifiable full-time contract in one of the partner institutions of the partnership supporting their application

Target Group II: Be registered in or having obtained a degree from a higher education institution not included in the partnership but established in an eligible African country.

Eligibility

No, there cannot be double financing. As such, the Intra Africa scholarship holders who are already benefiting from a European Union funded scholarship, cannot receive any other kind of European funding/scholarship. However, if the scholarship holder is benefiting from an additional support granted by another funder, he/she can benefit from both scholarships.

An applicant who has already benefited from an Intra Africa scholarship for a certain mobility type is not eligible and therefore cannot benefit from a new scholarship for the same type of mobility programme/scheme.

Yes. If your home institution is in one of the eligible ACP countries and does not belong to the HEED-Africa partnership, you may be eligible for Target Group II

Unfortunately, academic or administrative staff not working in an institution of the HEED-Africa partnership is not eligible to apply.

The programme guidelines determine that the applicants must have sufficient knowledge of the teaching language of the institutions they want to apply to. If the teaching language is English, regardless of the country offering the study programme, it is required that the applicant must have sufficient knowledge of English Language in order to be eligible. In addition, it is extremely important that the applicant checks attentively all the available information about the host institution to which he/she intends to apply to as well as the specific requirements.

  • Be national of one of the eligible Intra Africa Academic Mobility Scheme countries for the HEED-Africa partnership.
  • Have not benefited in the past from an Intra Africa Academic Mobility Scheme scholarship for the same type of mobility.
  • Have sufficient knowledge of the tuition language of the host institution or of one of the languages currently spoken in the hosting country.
  • Identify the target group or target beneficiaries.
  • Have not resided, lived or carried out their main activity for more than 12 months (on the date of application) over the last five years in one African country.
  • Respect the specific criteria applicable to each type of mobility.
  • Have to be enrolled in a Master’s or PhD in one of the Intra Africa partner institutions of the HEED-Africa partnership.
  • In the case of academic and administrative staff, work full time in a partner institution. It should be noted that, in addition to these criteria, there may be other internal criteria defined by each partner institutions under the HEED-Africa partnership.

Application

As defined by the Agency, the programme do not establish any minimum or maximum age as an eligibility criteria. Any person, regardless of his/her age, can submit his/her application. However, every home institution can define more restrictive criteria, which will be applicable only to their applicants.

You must fill in the online application form. The coordination will not accept applications in paper format (originals sent by mail) nor applications sent by e-mail. All applicants must access the online application form, fill in all the required fields, scan the required documents and submit the application.

No, it is not mandatory to choose three different institutions. However, in order to considerably enhance the chances of being selected, the coordination advises all applicants to include more than one host institution. After your submission and conclusion of the selection process, applicants cannot choose another host institution.

No. Applicants can select up to 3 host institutions, but they can only choose one course per host institution.

Yes. It is very important to define it since the moment of application, as it demonstrates that you have carefully thought about the kind of work you want to carry out and how this work/research can determine your personal evolution. It also contributes to the institutional relations (home and host institutions) and also to the impact of the project in the involved countries.

In the case of Target Group I applicants, in order for the application to be considered eligible, applicants must always submit a support letter of their home institution. Not submit a letter of support of an institution together with the application will determine failure to comply with the formal requirements of the application and will result in the immediate exclusion of the applicant. Target Group II applicants must also submit letter of support, regardless the institution is member of the partnership or not. It would not be necessary to submit a letter of support of the host institution.

No. The applicant must reunite all the necessary requirements in order to undertake his/her study/work period.

In line with the guidelines of the Programme, the partnership has defined common application, selection and admission criteria, which will be used by all partners, including the following assessment criteria.

  • Excellent or very good academic results
  • Academic potential
  • Mobility proposal impact
  • Motivation
  • Recommendations
  • Quality of proposal or work plan
  • Work/research experience and professional qualification

Cross-cutting related issues

All the information about the several steps to be followed in order to formalize the application is available at the Guidelines for applicants. All applicants must read these guidelines very carefully in order to be completely acquainted with the application requirements and criteria. If there are doubts that the guidelines cannot elucidate, the applicants can contact the Project Coordination (amse2258@gmail.com).

No. All applications must be submitted online through the project’s website. Under no circumstance can any other kind of application (mail, fax, e-mail, letter or in person) be accepted.

No. The application form can only be finalised after completing in all the required information in the respective fields and uploaded all scanned required documents. Any mistake made by the applicant when filling in the application form or the lack of any required document will result in the immediate exclusion of the application. If the applicant scans a wrong or blank document in a way that the system allows the submission of the application form, the partnership will immediately invalidate the submitted application and it will immediately be excluded from the evaluation and consideration by the Project Team.

No. In the application period you may simply include a normal copy of the diploma. In case you are selected for mobility, you will have to obtain a certification of authenticity of your diploma in order to be able to enroll at the partner university.

Academic Issues

The awarding of a degree by the host institution will rely on the type of mobility of each scholarship holder.

The places available for PhD mobility flows are available only for students who are enrolled at the partner institutions. These institutions have signed a protocol in which they confirm their commitment with the academic recognition. Further to this, the partnership has developed a specific document in order to ensure the academic recognition: the “Learning Agreement”. This document clearly states the work that will be developed during the mobility period and its equivalence in the home institution. In order to formalise this commitment, the mobility specificities are agreed before the beginning of the mobility flows. This document must be signed by the applicant, the home and host institutions. Without this signed document by all the intervening institutions, the mobility cannot take place.

In the case of scholarship holders that do not satisfy the minimum established successfully (75% of the activity programme), the coordination will consult the EACEA and the procedure to follow.

Financial Support

The HEED-Africa project provides the following financial support to the scholarship holders: monthly allowance (the amount will depend on the mobility type)
Plane return ticket between the scholarship holder’s home city and his/her host country. Travel, health and accidents insurance during all the mobility period from the moment of departure and until returning to the home country.

The partnership has been in touch with several travel agencies in order to obtain the best tariffs for each mobility type. Considering that some travels can be under the foreseen budget, the partnership will do an integrated management of the budget in order to cover all the travel related expenses.

The Agency responsible for the Intra AFRICA Programme implementation has defined the following amounts (regardless of the host country) for the scholarships depending on the type:

  • Master’s: Euro 600
  • Doctorate: Euro 900

Academic and Administrative Staff: Euro 1,200

Yes. All scholarship holders are covered by a health insurance during all the duration of their mobility period. This insurance covers the majority of the medical problems, except chronic diseases or treatments which are made because of a pre-existing disease/conditions (previous/prior to the mobility flow). All the medical cover details, the places where the scholarship holders must go to and the reimbursements for each kind of medical assistance are described in the insurance certificate that is sent to each scholarship holder at the very beginning of their mobility.

Mobility Flows

Selected applicants must require for their visa, which will correspond to the type of mobility to which they were accepted, in their home country or in the closest country where there is a diplomatic representation of the country where they will undertake their mobility flow. Scholarship holders shall contact the Embassy or Consulate of the host country immediately after the partnership’s coordination formal communication in which it is stated that the applicant has been successfully selected to undertake a mobility flow within the HEED-Africa project. Scholarship holders must reunite as soon as possible all the required documents by the Consulate/Embassy, by contacting the responsible institutions which issue those documents, namely the host institution. Any obstacle found in this contact must be immediately reported to the partnership’s coordination, which will support the applicant in all the procedures. Students must possess a valid travel passport/document for two or more years in the moment they require the visa issuing so as to avoid any difficulty that may arise in the visa issuing.

Please be aware that the visa can take two months or more to be processed and issued, so we strongly advise the applicants to contact the Embassy immediately after the formal communication of acceptance by the partnership coordination.

The partner institutions have the responsibility of providing all the necessary support to HEED-Africa project scholarship holders. This support includes, among others:

  • Documents for visa issuing.
  • Support in the search of accommodation.
  • Language courses.
  • Integration activities.
  • Monitoring actions and mobility quality assessment.
  • Provide the scholarship holders with adequate work/study/ research conditions.
  • Inform about the host country’s cost of life and culture.

The kind of support provided by each institution regarding every aspect above mentioned may differ, so it is strongly advisable that students do a previous reading of the detailed information concerning this subject.

The mobility flows of the first cohort must start until December 31st, 2018 and the mobility flows of the second cohort must start until December 31st, 2019 and the third cohort must start until December 31st, 2020.

There are no guarantees regarding the type of accommodation the applicant can find in his/her host institution. What we can assure is that all the partnership institutions have committed to provide all the necessary support to the applicants regarding accommodation, although this may differ between countries and between institutions.

No. To finish the mobility period before the foreseen date means a substantial alteration in what was agreed and signed in the Scholarship Contract and established at the beginning of the mobility period. In this Contract are included in a very clear way the consequences for an anticipated ending of the mobility flow, since the scholarship suspension to its partial or full return, depending on the motives which led to the interruption of the mobility.

Funded by the Intra-Africa Academic Mobility Scheme Of the European Union

Supported by the African Union

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