Application Guidelines

General Application Guidelines

For Master’s and Doctorate Mobility Applicants

  • Confirmation of EnrollmentStatement issued by the home partner institution regarding the applicant’s enrollment in the degree course. This document must be dated, signed and stamped by the home partner institution, otherwise it will not be considered valid and the application will be excluded.
  • Research Plans: Doctorate applicants should submit a proposal describing their proposed research project including rationale for the study, state-of-the-art literatures, objectives/aims/research questions, methodology, with detailed action plan including activities to be performed at the host institution. The proposal must be well written in English Language and proofread before submission.
  • Letter of recommendationAt least two recommendation letters from your Professor and Colleagues who can be contacted if necessary.
  • Certificate of English Language Proficiency: Certificate of language skills in accordance with the requirements of the host institution.

For Academic and Administrative Staff Mobility Applicants

  • Letter of Declaration: A statement by the person to whom the applicant reports (Head of Department or Dean) at the home institution, with a brief description of the applicant’s main activities and an endorsement of the mobility proposal. This document must be dated, signed and stamped by the institution, otherwise it will not be considered valid and the application will be excluded.
  • Project Proposal and Work Plan: A detailed work plan that clearly states the applicants planned actives in teaching, research and in the daily life of office activities.

For Target Group 2 applicants

  • Support Letter: A letter of support from an academic staff member of a higher education institution in an eligible country (The letter may be from a partner institution).

For Credit-Seeking Mobility 

  • Confirmation of EnrollmentStatement issued by the home institution confirming the applicant’s enrolment in a postgraduate degree programme and endorsing the applicant’s mobility proposal. The statement should include a description of the degree programme, the degree duration, the number of credits for the degree, and the number of credits per course.

For Degree-Seeking Mobility 

  • The admission requirements of the hosting institution should be met for degree-seeking mobility applications.

Specific Application Guidelines

The mobility flows eligibility shall require the fulfillment of the following application procedures depending on the type of each mobility target groups.

For Master’s and Doctorate Students

  • Applicant cannot apply for Master’s or Doctorate mobility at their prior institution of study.
  • Applicants can select up to 3 host institutions, but they can only choose one course per host institution.
  • Must be enrolled in a Master’s or Doctorate program at one of the partner institutions (Target Group I applicants only).
  • Must have not resided nor have carried out your main activity (studies, work, etc) for more than a total of 12 months over the last five years in one of the host institution countries.
  • Must fulfil all scholarship eligibility criteria.
  • All mandatory documents must be attached to the online Application Form. Applications that are incomplete or have blank or unreadable documents will be disregarded.
  • In addition to these criteria there may be others defined internally by each partner institution of the project. Before completing and submitting their application, it is strongly recommended that applicants liaise with the contact person(s) or the LOUs of their (choice) institution in order to obtain information about the specific eligibility criteria.

For Academic and Administrative Staff

  • Agree together with the home and host universities on the programme of activities, namely including
    • Lectures or administrative work to be delivered by the visiting staff;
    • The research activities to be carried out;
    • The type of training to be followed; etc.
  • Must have not resided nor have carried out your main activity (studies, work, etc) for more than a total of 12 months over the last five years in one of the host institution countries.
  • Must fulfil all scholarship eligibility criteria.
  • Consider the mobility as a possible post-per-post exchange or a one-way visitor flow to or from an HEED-Africa partner institution’s countries.
  • Base the mobility assignments on the partnership agreements and the sustainability strategy defined by the HEED-Africa project and the partnership members.
  • All mandatory documents must be attached to the online Application Form. Applications that are incomplete or have blank or unreadable documents will be disregarded. 

Documents to be Submitted

Applicants must complete and submit all the applicable sections of the online application form together with a digital copy of all the required/relevant documents. Candidates who fail to complete the application form and submit the required documents as specified above will immediately be excluded without any possibility of appeal. The following mandatory documents must be submitted in English language without any exceptions.

For All Applicants:

  • Photo: A digital copy of your photo.
  • Passport: A copy of formal identity passport issued by a national authority
  • Curriculum Vitae: Applicant’s resume prepared in Europass format.
  • Online Application FormSubmit completed application forms when a programme is open for applications.
  • Diploma Certificate: Must have been issued by a higher education institution, dated, signed and stamped, otherwise it will not be considered valid and the application will be excluded.
  • Transcript of Records: Verifiable transcript of academic records for degrees completed, stating in detail all courses taken and grades obtained in the course. Documents must be dated, signed and stamped by the institution, otherwise they will not be considered valid and the application will be immediately excluded.
  • Motivation Letter: A statement of motivation indicating the mobility long-term benefits.

Funded by the Intra-Africa Academic Mobility Scheme Of the European Union

Supported by the African Union

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